Technology Coordinator, Conferences & Events
Toronto
Salary: $48,000-$55,000 Annually
Work Location: Hybrid, 2 days per week in office
Vacancy/Timeline: Immediate, posted September 15, 2026
Role Overview
The Technology Coordinator plays a pivotal role in ensuring the seamless integration and operation of technology across all aspects of event planning and execution. This role supports both internal teams and client-facing initiatives by managing digital tools, event tech platforms, onsite planning and execution of tech experiences, and IT infrastructure to deliver high-impact, tech-enabled experiences.
What You'll Do
Event Technology Management:
- Oversee the setup and operation of event technology including registration platforms, mobile apps, virtual event platforms, and interactive tools.
- Coordinate with internal team members and vendors to ensure reliable execution of presentations, live streams, and hybrid event components.
- Maintain and optimize internal IT systems including project management tools, CRM platforms, and communication software.
- Provide technical support and training to staff on software and hardware usage.
- Ensure data security and manage backups for event-related assets and client information.
- Liaise with technology vendors to source equipment, software, and services.
- Manage technology budgets for events and internal operations, ensuring cost-effective solutions.
- Research and recommend emerging technologies to enhance event experiences and operational efficiency.
- Collaborate with creative and production teams to integrate tech solutions into event concepts.
- Ensure compliance with data protection regulations (e.g., GDPR, CASL).
- Create and maintain documentation for tech processes, event setups, and troubleshooting guides.
- Set up and manage on-site tech solutions such as attendee flow, badge printing stations, check-in kiosks, lead retrieval systems, and Wi-Fi networks.
- Provide on-site technical support during events to staff, vendors, and attendees.
- Collect, clean, and analyze attendee data from multiple sources (registration, app usage, surveys).
Client Management:
- Participate in client update meetings & contribute program planning updates as needed
- Produce meeting agenda and minutes where necessary
Reporting:
- Compiling data from technology platforms and post program surveys
- Generate post-event analytics reports highlighting engagement, attendance, and feedback.
Staffing:
- Work with internal resources to recruit target-right registration event staff
- Assist with development of registration staff training resources and session logistics
- Provide registration staff with coaching, direction and infuse positive team energy
- Manage staff schedules, working hours and supporting payroll paperwork
Administration:
- Assist with the packing and shipping of registration materials and ordering supplies
- Providing other administrative support as required to assist Account Managers to prepare and plan for conferences and events
- Processing invoice payments
Who You Are & What You've Done
- Bachelor’s degree in information technology, Event Management, or related field.
- 1-2 years of experience in a tech role within the events, media, or hospitality industry.
- Prior use of event tech platforms and willingness to learn (e.g., Pheedloop, Cvent, Swoogo, Eventbrite), hybrid event setups.
- Excellent problem-solving, communication, and customer service skills.
- Ability to work under pressure and adapt quickly in fast-paced environments.
- Bi-lingual (French and English) is preferred
- Please note that Canadian experience is not required as a qualification
Why Work With Us:
Proof Experiences is committed to designing and executing insights-led and measurement-based brand experiences that deliver results. We strongly believe our people are the drivers of our success and we work hard every day to create an inspiring and engaging work culture. We have a reputation for fostering professional development, collaboration, and pride in everything we do. At Proof Experiences, you’ll join a passionate, award-winning team shaping the future of brand experiences in Canada.
We’re proud to share that Proof Experiences was recognized by The Globe and Mail’s Report on Business as one of Canada’s Top Growing Companies 2025, and is ranked #15 on The Globe and Mail’s 2025 Fastest Growing Women-Led Businesses in Canada. This recognition is a testament to the consistent excellence, innovation, and commitment of our entire team – and to the trust our clients place in us to deliver business results through meaningful Experiential Marketing campaigns, Conferences & Events, and Experiential Education programs.
By joining Proof, you’ll:
- Collaborate with leading brands and purpose-driven organizations
- Work alongside passionate, curious teammates who care deeply about their craft
- Contribute to campaigns that inspire connection, awareness, and positive change
- Enjoy a flexible, hybrid work environment with room to grow and lead
Follow Proof Experiences at proofexperiences.com and on Instagram @proofexperiences.
Apply Here
Accessibility & Inclusion
Proof Experiences is an equal-opportunity employer committed to building a workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, including Indigenous peoples, racialized groups, persons with disabilities, members of the 2SLGBTQIA+ community, and others who may contribute to diversity of thought and experience.
If you require accommodations at any stage of the recruitment process, please let us know by contacting joinus@proofexperiences.com.
Legal Disclosure: Use of Artificial Intelligence (AI) in Hiring
At Proof Experiences we use AI-assisted tools to help organize, summarize, and manage candidate application materials. These tools are used only to support the recruitment process. All hiring decisions are made by human team members at Proof Experiences. Your personal information is handled in accordance with PIPEDA and applicable Ontario privacy laws.
You may request accommodation or opt out of AI-assisted processing at any time by contacting joinus@proofexperiences.com.
