Program Manager, Conference & Events
Salary Range: $65-75,000 annually
Work Location: Hybrid, 2 days per week in office
Vacancy/Timeline: Immediate, Posted June 2, 2026
Role Overview
The Program Manager, Conference & Events is responsible for independently managing multiple client programs from planning through execution. This role oversees event logistics, budgets, vendors, client relationships, and project delivery while ensuring exceptional quality and service.
You will work closely with clients, vendors, and internal teams to bring complex programs to life, while contributing to process improvements, mentoring junior team members, and supporting business growth opportunities.
What You'll Do:
Program Management & Execution
- Lead the planning and execution of multiple conferences, events, and client programs simultaneously
- Manage project timelines, budgets, scopes, deliverables, and reporting
- Build and maintain detailed project plans, workback schedules, run-of-shows, and trackers
- Ensure programs are delivered on time, on budget, and to the highest quality standards
- Manage complex event logistics and oversee on-site execution
- Identify risks, solve problems proactively, and adapt quickly to changing priorities
- Lead client communications throughout program planning, execution, and post-event reporting
Financial & Administrative Management
- Own project financial administration, including invoicing, budget tracking, expenses, timesheets, and reporting
- Monitor program budgets and provide accurate financial updates
- Maintain internal documentation and ensure compliance with company processes and systems
- Support profit and loss management by proactively identifying risks and opportunities
Client & Vendor Management
- Build strong client relationships and serve as a trusted day-to-day partner
- Manage client expectations and provide strategic recommendations throughout program delivery
- Source, negotiate, and manage vendors, venues, suppliers, and event partners
- Ensure all vendors deliver against agreed-upon timelines, budgets, and quality standards
- Identify opportunities to improve programs and support client growth
Leadership & Team Development
- Provide coaching, guidance, and support to Coordinators, Interns, and Team Leads
- Review team deliverables and provide constructive feedback
- Delegate work effectively while maintaining accountability for outcomes
- Promote collaboration and knowledge sharing across teams
- Support performance development and mentoring initiatives
New Business & Growth
- Contribute to proposals, presentations, budgets, and client recommendations
- Support research, brainstorming, and concept development activities
- Identify organic growth opportunities within existing accounts
- Participate in client presentations and business development initiatives
Who You Are:
- You have exceptional organizational and project management skills
- You can manage multiple competing priorities while maintaining attention to detail
- You build trust quickly and communicate confidently with clients, vendors, and teammates
- You think strategically and ask thoughtful questions before jumping into execution
- You are resourceful, proactive, and solutions-oriented
- You are comfortable navigating ambiguity and adapting to changing priorities
- You maintain professionalism and composure in fast-paced environments
- You provide feedback with empathy while holding yourself and others accountable
- You enjoy mentoring and supporting the development of others
- You challenge the status quo and continuously look for ways to improve processes and programs
- You bring positivity, curiosity, and enthusiasm to your work
- You embody and respect our values of Excellence, Collaboration, Integrity, Commitment, Empathy, and Trust
Please note that Canadian experience is not required as a qualification
What You've Done:
The successful candidate will possess the following qualifications:
- 3–5+ years of experience in event management, conference management, experiential marketing, or a related agency environment
- Proven experience managing multiple projects simultaneously
- Experience managing budgets, vendors, timelines, and client relationships
- Strong presentation and communication skills
- Experience leading event execution and managing on-site logistics
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience working with project management platforms and event management tools is considered an asset
- Ability to travel and work evenings or weekends as required to support event execution
Why Work With Us:
Proof Experiences is committed to designing and executing insights-led and measurement-based brand experiences that deliver results. We strongly believe our people are the drivers of our success and we work hard every day to create an inspiring and engaging work culture. We have a reputation for fostering professional development, collaboration, and pride in everything we do. At Proof Experiences, you’ll join a passionate, award-winning team shaping the future of brand experiences in Canada.
We’re proud to share that Proof Experiences was recognized by The Globe and Mail’s Report on Business as one of Canada’s Top Growing Companies 2025, and is ranked #15 on The Globe and Mail’s 2025 Fastest Growing Women-Led Businesses in Canada. This recognition is a testament to the consistent excellence, innovation, and commitment of our entire team – and to the trust our clients place in us to deliver business results through meaningful Experiential Marketing campaigns, Conferences & Events, and Experiential Education programs.
By joining Proof, you’ll:
- Collaborate with leading brands and purpose-driven organizations
- Work alongside passionate, curious teammates who care deeply about their craft
- Contribute to campaigns that inspire connection, awareness, and positive change
- Enjoy a flexible, hybrid work environment with room to grow and lead
Follow Proof Experiences at proofexperiences.com and on Instagram @proofexperiences.
Apply Here
Accessibility & Inclusion
Proof Experiences is an equal-opportunity employer committed to building a workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, including Indigenous peoples, racialized groups, persons with disabilities, members of the 2SLGBTQIA+ community, and others who may contribute to diversity of thought and experience.
If you require accommodations at any stage of the recruitment process, please let us know by contacting joinus@proofexperiences.com.
Legal Disclosure: Use of Artificial Intelligence (AI) in Hiring
At Proof Experiences we use AI-assisted tools to help organize, summarize, and manage candidate application materials. These tools are used only to support the recruitment process. All hiring decisions are made by human team members at Proof Experiences. Your personal information is handled in accordance with PIPEDA and applicable Ontario privacy laws.
