Coordinator, Client Experience
(Experiential Marketing)
Toronto
Salary: $48,000-$52,000
Commensurate with experience and skills
Role Overview
Proof Experiences is looking for a Coordinator, Client Experience to provide day-to-day account support to team members as required in the execution of campaigns. This person will play a supporting role in ensuring the execution of event requirements, managing internal relationships, and ensuring quality service is delivered.
What You'll Do
- Project management skills put to use in ensuring the approved activations move forward, results are delivered, deadlines are met, budgets are adhered to and quality service is delivered
- Support in researching and securing of a full range of event access permits / program scheduling
- Source and secure all staff uniform elements, sizing, etc.
- Work with team to manage production of event props, hardware, and technology
- Work with suppliers to investigate options and pricing for giveaways – manage timely ordering and delivery processes
- Source and arrange travel and transportation
- Complete supporting paperwork and requirements e.g., permits, insurance, services
- Support in reviewing, adhering to and contribute to program budgets
- Use basic accounting: per diems, staff payroll, review invoices to ensure accuracy
- Contribute to managing in-field event executions across Canada – travel and weekend or evening work required on a regular basis
- On-site managing and coaching of event teams
- Maintain on and off-site storage resources
- Coordinate couriers, shipping, printing & binding of program materials
- Participate in client update meetings & contribute program planning updates as neede
- Bring forward feedback and unique insights from the field
- Responsible for the timely and meaningful assembly of all reports
- Miscellaneous duties as assigned
Who You Are
- You’re adaptable and thrive in a dynamic environment
- Comfortable with occasional travel and flexible hours that may extend beyond the traditional 9-5 to meet project needs and deadlines
- You have effective communication skills: both oral and written
- You are highly organized, and have the ability to manage a multitude of tasks, deadlines, and clients
- You have a proven ability to build and maintain relationships with clients and vendors
- You have the proven ability to work in a collaborative work environment through enthusiasm, support, and open communication
- You are creative in idea generation, account solutions and strategic “out-of-the-box” thinking
- You are well organized, detail oriented and proficient in Microsoft Office (Word, Excel, Power Point & Outlook)
- You embody and respect our values of excellence, collaboration, integrity, commitment, empathy, and trust!
What You've Done
The successful candidate will possess the following qualifications:
- College or university degree or equivalent (Business, Marketing, Sport and Event Marketing, Sponsorship)
- You have knowledge of and stay on top of the experiential marketing industry and trends
- Possess an Ontario g-class driver’s license, or equivalent (asset not requirement)
About Proof Experiences
Why Work With Us:
At Proof Experiences, great client experiences start with great employee experiences. We’re a people-first, curiosity-fueled, award-winning agency where collaboration, creativity, and trust drive everything we do.
We design experiences that make an impact—and we build a workplace that does the same. When you join Proof, you join a team that takes care of each other, pushes for excellence, and believes in doing work that matters.
At Proof, you’ll:
- Collaborate with purpose-driven brands
- Work with passionate teammates who love their craft
- Grow your skills in a supportive, creative environment
- Contribute to experiences that spark connection and positive change
- Enjoy a flexible hybrid model and space to lead
We’re proud to be recognized by The Globe and Mail’s Report on Business as one of Canada’s Top Growing Companies 2025. This achievement reflects the dedication of our team and the trust our clients place in us—trust earned through consistent innovation, creativity, and measurable impact.
Follow Proof Experiences at proofexperiences.com and on Instagram @proofexperiences.
If this opportunity isn’t quite right for you, we’d still love to connect with you. Please join our Talent Pool By Clicking Here: Fill Out Form
Apply Here
Accessibility & Inclusion
Proof Experiences is an equal-opportunity employer committed to building a workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, including Indigenous peoples, racialized groups, persons with disabilities, members of the 2SLGBTQIA+ community, and others who may contribute to diversity of thought and experience.
If you require accommodations at any stage of the recruitment process, please let us know by contacting joinus@proofexperiences.com.
Legal Disclosure: Use of Artificial Intelligence (AI) in Hiring
At Proof Experiences we use AI-assisted tools to help organize, summarize, and manage candidate application materials. These tools are used only to support the recruitment process. All hiring decisions are made by human team members at Proof Experiences. Your personal information is handled in accordance with PIPEDA and applicable Ontario privacy laws.
You may request accommodation or opt out of AI-assisted processing at any time by contacting joinus@proofexperiences.com.
